How to write a two-week notice?

How to write a two-week notice?

Almost everyone in some point of their life, quits the job.

Are you quitting your job for the better? Your journey of breaking a monotonous work cycle starts with the daunting task of writing your notice.

But this can be tricky, especially when your manager needs to be made aware of your plans. How about giving a two weeks’ notice?

Just because you are longer working with the company does not mean you have to burn bridges. On the contrary, these past connections might help you professionally in the future.

In this blog, we will discuss every aspect of writing a 2 weeks notice to end your association on good terms.

You can also optimize this 2-week notice period according to your notice duration.

In this blog,

What is 2 weeks’ notice?

Are you legally obliged to give a 2-week notice?

Why give a 2-week notice?

How to Give a 2-week notice? 

  • Discuss with your employer verbally.
  • Be prepared, and have a plan
  • Format your letter appropriately
  • Tell your boss before others
  • Clearly state the Date of your last day
  • Explain your reason concisely and professionally
  • Review your employment contract or handbook
  • Be respectful and show gratitude
  • Mention the following steps and offer help
  • 2 weeks notice letter format
  • 2-week customizable notice template
  • Accepting a position at another company
  • Leaving to complete further education
  • Departing for personal reason
  • Tips for writing 2-week notice
  • Be straightforward
  • Give an explanation
  • Show gratitude
  • Offer assistance
  • Prepare for a counteroffer
  • Showcase a positive attitude
  • Takeaway

What is 2 weeks’ notice?

Giving two weeks’ notice entails officially informing your employer that you will leave your position two weeks before the planned departure date.

Regardless of your occupation, giving notice in writing is the accepted way to resign as an employee. The two-week period has become customary in the US.

Even though it is pretty simple, only some know how to give a two weeks notice politely and professionally.

Some workers may need to consider the company’s interest before giving their two weeks’ notice. In the workplace, this may result in irritation or confrontation.

You must go if you’ve decided to start a business, need a break from work, or received an intriguing new job offer. However, developing the ability to provide two weeks’ notice can impact your current and future professional paths. But how to put in your two weeks’ notice?

Are you legally obliged to give a 2-week notice?

Federal or state law does not require you to provide two weeks’ notice before quitting your job. As a result, you are not required to give two weeks’ notice.

Some employment agreements do, however, specify how the agreement can be terminated. The employee has a binding legal obligation to provide the notice, for instance, if the contract terms call for two weeks’ notice or any other stated period. Further, we will also talk about how to put in your two weeks’ notice.

It is best to refer to your contract under the clause on termination, as this varies from company to company.

Why give a 2-week notice

It is becoming customary to give notice before leaving a job. Your employer has a right to be informed well before your departure. In this manner, you and your company can frugally and practically get ready for the impending transfer. However, it should be noted that each set of circumstances is unique and that this is not always a possibility.

Let’s look at why giving at least two weeks’ notice could be a good idea before leaving a job.

  • This is what a professional would do. Before departing, each hired professional is required to turn in the notice. The quick communication of your decision demonstrates respect for your existing employer.
  • It avoids burning bridges. It’s crucial for your career advancement that you part ways amicably. Future employment possibilities at other firms may be influenced by how your company perceives your temperament and work ethic.

Giving enough notice may affect the information they put in their reference letter, or it may come up during a reference call if you later decide to use your company as a reference. However, a good reference from a previous company must be considered when looking for a new job.

Industries are interconnected because we live in a small world. New employers can easily research your reputation online in just a few clicks today.

  • Some businesses demand it, while others don’t. Even if you are not required by law to give a two-week notice, doing so is polite and demonstrates your moral character.
  • It provides employers time to look for a replacement. Your company is entitled to some time to identify a suitable candidate to fill your position. Everyone else would have to pick up the slack if you abruptly left until a successor was found. Two weeks may only sometimes be sufficient to fill a position, but it does give your employer time to get the hiring process going.
  • You won’t risk your advantages (if you have them). Some businesses have rules in place to safeguard them from abrupt resignations. One is that benefits could be in jeopardy if an employee leaves without giving two weeks’ notice.

How to give a 2-week notice?

Now that you know why it’s a good idea to give two weeks’ notice before quitting a job, let’s understand how to give in your 2 weeks’ notice.

Although it can seem like a simple process, there are several strategies you can use to make it go more smoothly.

By keeping these eight suggestions in mind, you can adequately convey your decision to quit in the least disruptive way to you and your employer. So here’s how to give a 2-week notice.

Talk about it verbally with your employer. 

Find a good time to meet with your manager to review your resignation plan before drafting your two-week notice letter. Sharing this kind of information verbally is always a good idea, whether over the phone, over a video conference, or in person. Furthermore, kindness to them lessens the chance of receiving any unexpected news. To avoid being disrespectful, never attempt to quit a job based solely on a letter.

Plan and be ready.

Please wait to make public announcements about your choice until you have had time to think about and plan for the future.

Before giving your notice, carefully consider the advantages and disadvantages. Make sure you first comprehend the primary drivers behind your choice. Then, create a five-year plan to evaluate where you are now and where you want to be in five years.

It’s also best to ensure you’ve signed everything before handing your existing employer your notice. Although it is uncommon, a verbal offer is withdrawn before the offer letter stage.

Finally, it would be beneficial if you were ready if your manager requested that you go earlier than two weeks. People leaving the building can be a distraction. Furthermore, unhappiness or displeasure can spread; many supervisors, even if you’ve had an excellent working relationship, will be glad to see you depart as soon as you can tie loose ends. Occasionally, they might ask you to go right away, so make sure you’ve gathered any office belongings or images that might have ended up on the business laptop.

You should format your letter correctly.

A two-week notice letter has a suitable format, just like a cover letter does. It should ideally be formatted like a business letter to appear formal but still concise and well-organized. It does not need to be ornate or colorful. It may, however, be much shorter than the average business letter. Typically, it has three to four paragraphs, each having two to four sentences.

Before others, inform your supervisor.

Once you’ve decided to step down, choose whom you tell with intelligence and caution. Your boss doesn’t want anyone else to know this knowledge. If they do, they might think it’s rude or disappointing that you didn’t approach them first. You may have coworkers you get along with, and you may have even used one or two of them as references for your new position, but the fewer people you know before your employer, the better.

Clearly state the Date of your last day.

Give the information they require in the first paragraph after appropriately greeting the recipient. Informing them of your desire to leave the company should be done succinctly and directly. Remember to mention the precise day you intend to depart.

Although you can say that you are leaving two weeks from the Date, you’ve already given notice, so stating the precise Date will help prevent misunderstandings.

Explain your reason articulately and professionally.

You are not required to give a resignation reason. But doing so is thought to be standard corporate practice. Additionally, explaining your reasons for leaving your employer will help to resolve any issues and avoid misconceptions. They won’t be left wondering your reason for leaving your work. This will enable you to part ways on amicable terms and keep up good business ties.

Being professional, upbeat, and courteous while outlining your reasoning is crucial. We advise avoiding criticism, discussing work-related concerns with your coworkers, attributing your decision to your management, and speaking poorly about the business. It is also best to keep quiet if you are quitting because you have been given a greater wage. After all, this could complicate the resignation procedure. Avoid giving too many details and limit your explanation to one or two sentences. Finally, remember that leaving politely is crucial because you never know whom you will encounter again.

Review your employment contract or handbook.

You can find information on moving through with a resignation plan in your employee contract or handbook. Additionally, many companies have unique rules or procedures regarding giving notice; therefore, you should study before writing that letter or meeting your supervisor.

Review your employment contract or handbook.

You can find information on moving through with a resignation plan in your employee contract or handbook. Additionally, many companies have unique rules or procedures regarding giving notice; therefore, you should study before writing that letter or meeting your supervisor.

Be respectful and show gratitude.

Your employer probably wants you to stay. However, you can lessen the blow by being respectful and expressing thanks for your experiences there.

If your intentions are for mutual happiness and fulfillment, your supervisor will be more accepting and understanding of your resignation. A great strategy to have a cordial and pleasant working relationship with your company after you leave is to express gratitude.

This can entail the opportunity to work on specific projects or access to materials they made available to you so you could learn valuable skills for the field.

Mention the following steps and offer help.

Your two-week notice letter should conclude with an explanation of your next steps. Tell them, for instance, that you will continue to work for the business and carry out your responsibilities during your notice period. Additionally, think about volunteering your assistance to ease the changeover process. This can involve preparing your successor for the task and giving them the tools they need to accomplish it well. Doing this may ensure your employer’s operations are smooth due to your leave.

2 weeks notice letter format

If you’ve never sent a formal resignation letter, you may be unsure what to do. They could appear scary at first, but you can use a straightforward structure that works in most cases.

You’ll make this decision easier if you know how to provide your two weeks’ notice. Additionally, it will make your employer feel more professional.

Let’s examine some of the fundamental components of a typical resignation letter.

  • Start with the Name and address of your receiver. Start any formal correspondence or email with the recipient’s Name, position, and company name. The optimum tone for a resignation letter is formal, which is shown by this and confirms your message.
  • Declare your choice and let the recipient know the pertinent dates. Avoid avoiding the subject. Start your communication by being up and honest
  • about your resignation. Describe the dates that are important to formally leaving the company.
  • Give a succinct explanation of your resignation. A helpful and considerate addition to your letter is a brief statement of your reasons for resigning. It aids your employer in better understanding your viewpoint. If the cause is related to work, it enables them to see what they can improve upon once a successor is hired.
  • Thank the company for the experience you had. You may keep your record spotless and leave the company on a positive note by showing your appreciation for your time there. Remember that you still have two weeks left, so this is not the time to sever ties.
  • Finish it up by outlining the next actions. It’s time to conclude your letter and set out any potential next steps now that you’ve covered all the pertinent material.
  • The project you’re working on won’t be finished in the next two weeks and needs to be handed off to someone else. It’s thoughtful to offer additional assistance to wrap up loose ends.
  • End with your signature. You’ve come to the end of your letter of resignation. Sending your best wishes and signing off on it can further bolster the validity of your communication.

2-week customizable notice template

Here is the solution to your question about how to give a 2-week notice! The two-week notice forms below are perfect for any job or sector.


[Name of manager or supervisor]

[Name of Company]

[Business Address]

Dear [Name of Manager],

My resignation from [business name] will take effect two weeks from the Date of this letter. [Last day of work] is [my last day in the position].

As I [reason for resignation], making this choice has been complex. However, I’ve been offered a job at [new firm name], and even though I’ve enjoyed my time there, the new position will greatly further my professional development.

It has been a pleasure working with [business name], and I value the time and attention my team has given me in this capacity to develop my abilities and expertise. As a result, I’ve acquired proficiency in this position which will help me in my upcoming role.

Until my last day, I’ll keep helping [business name] and my coworkers. Please do not hesitate to contact me if there is anything further I can do to make this transfer as painless as possible.


[Your signature]

[Name printed]

[Contact details]

Leaving to complete further education

You enjoy working at your current job very much, and you get along well with management and coworkers. If that’s the case, you could be more inclined to share further details regarding your motivations. Remember that this is never necessary; your two-week notice letter can be as ambiguous as you wish. However, this is a great sample to utilize if you want to explain to your old company why you’re going on:


[Name of manager or supervisor]

[Name of Company]

[Business Address]

Dear [Name of Manager]

I’m writing to let you know I’ve decided to leave my job. So I’m giving [business name] two weeks’ notice in this letter that I’m leaving. [Last day of work] is [my last day in the position].

Although it has been a pleasure and gratifying experience working with you, I have decided to continue my studies to earn my [education degree name].

Of course, I will continue to perform my duties with the same caliber and effort until my last day with [business name]. Additionally, I’d be happy to assist in any way I can to simplify the transfer.


[Your signature]

[Name printed]

[Contact details]

Departing due to personal reasons


[Name of manager or supervisor]

[Name of Company]

[Business Address]

Dear [Name of Manager]

I regret to inform you that on [final day of employment], I will be leaving [business name]. This is because I can no longer carry out the duties of my position due to unforeseen personal issues. Hence it is best for the business that I resign.

I sincerely hope my departure will be okay with you and [business name]. If there is any way I can help you find a successor or anything I can do to make the transition easier, please don’t hesitate to contact me.

I sincerely appreciate your understanding. Despite the personal issues I’m going through, I loved working with you and am grateful for the opportunity to have worked for the organization. I’m hoping we can continue in touch, and I’m interested in how [business name] develops.


[Your signature]

[Name printed]

[Contact details]

Tips for writing 2-week notice 

It’s critical to leave your present company on good terms to maintain its network, receive future recommendations from them, and develop ties outside of the workplace. The following advice can assist you in bridging the gap between one professional stage and the next.

Keep it simple.

The best notice period for your company to accept is an essential two-week notice period. This gives them the knowledge they require to hire a new worker or transfer their tasks to other current employees.

Give an explanation

Although it is unnecessary, explaining your resignation might help set the stage and encourage future open lines of communication.

Express gratitude

Leaving a job on good terms with your employer and receiving a reference for the future can be achieved by thanking your boss for their leadership and direction.

Offer support

You can volunteer your help with finishing work or helping with the transition in the two weeks before your leave. However, this demonstrates to your company that you will work hard until the end.

Be ready to receive a counteroffer.

Your employer might make you a counteroffer to prevent you from quitting your job. Aim to choose what is best for you after carefully weighing your options.

Display a positive outlook

By thanking your employer for the chance to work there and expressing your appreciation for their time spent with you, you might leave a door open for future dialogue.


Every employee should become proficient with the crucial ability to give two weeks’ notice. A two-week notice letter gives you a chance to quit your current employment with professionalism and on a good note.

You need this tool in your professional toolkit because resignations are growing more frequently today. You’ll want to leave your current employment on the greatest terms possible, regardless of your reason for doing so. Providing your employer with a letter of two weeks’ notice is the most efficient way to achieve this. This can maintain them in your network, promote relationships outside of work, and assist you in getting a solid recommendation that will be helpful when applying for jobs in the future. After all, quitting and moving on to the following employment opportunity are common occurrences


Related Posts
Leave a Reply

Your email address will not be published.Required fields are marked *